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Golf is fundamentally about being honest. I see people hit eight shots and tell me they shot five. I never say a word. It is a reminder to me of what is at stake.
Martin Sheen
What are the top tips for sending polite reminder emails that don’t look like you are either pushy or nagging. Writing polite reminder emails can be nearly as tricky as this situation the golfer finds himself in. Do nothing and there might be a disaster. Insert either a read receipt or high priority marker and if the other person is anything like me, this will ensure they ignore you.
A survey by Adobe in 2018 revealed that the top five most annoying email reminders are:
Where does that leave us. Here are five top tips for sending polite email reminders. Underlying each tip is the assumption that like you others too are suffering from email overload and not intentionally ignoring you.
They also maybe reading their emails on a mobile device. You need to draw their attention to your email in a way which is assertive and flatters their ego.
For Outlook users, to see how to insert reminder flags and have the email turn red, click here.
This is a summary of the recent Smart Email Management to Improve Performance Lunch and Learn webinars given by Mesmo Consultancy & Sawbucks. Click here for more about these which are also part of a new book being co-authored by Dr Seeley with Melissa Esquibel of Sawbucks Seminars.
Tags: Annoying email phrases, Email etqieutte, Lunch and Learn webinars, Melissa Esquibel, Polite reminder emails, Sawbucks Seminars, Smart Email Management
Effective email management – a new series of videos with top tips on effective email management and etiquette. These will enable you to save time and raise performance. Each is about 45 second long and focused on one simple action you can take to improve your well-being and mental health by reducing email overload.
Don’t forget you can always benchmark your email etiquette. Click here to start.
To check your your email management click here to see if there is scope to save time.
2. The Greeting. Casual or formal? What is the best email etiquette for business emails?
3. The closure. Casual or formal? What is the best email etiquette for business emails?
4. Thank you emails. Should you send them or do they just raise the current email overload factor? What’s the alternative?
5. Calendar management. How to deal with unexpected meeting invites in order to better manage your time.
6. Think Before Hitting Send. Top tips to save yourself time and improve compliance with GDPR
7. Quiet Email – the effective way to gain the recipient’s attention without shouting and using high priority markers etc.
8. Think Five. Five top tips to improve productivity and save time dealing with email by sending the right message right first time.
Watch this space for more each month.
Tags: Calendar management, Effective email etiquette, Effective email management, email etiquette, Email greetings, Email management to improve well-being, email overload, email sign off, Email thank you, GDPR, Mental Health and Email, Quiet Email, Save time dealing with email, Smart Email Management, Subject-line, Top tips
However difficult life may seem, there is always something you can do and succeed at.
Stephen Hawking
And sometimes we allow technology to make our lives even more difficult, for example by using Google instead of our brain to find the solution to a problem as illustrated by the first article of note. Here is Mesmo Consultancy’s top five articles on business email management for April.
1. Facebook and Instagram are killing off our memories. A new study has found what many have long suspected. The constant use of smart phones is altering our memories by stopping our brain from making a full note of the moment we are experiencing. That is noting smells, colours, voices and their tone etc all of which help us recall the facts relating to that moment.
2. Stanford students demand Apple help them stop using their phones so much. The intrusion of smart phones into our lives and the potential havoc it can wreck has also been the focal point of recent protests to Apple by students from Stanford University. If the post Millennial Generation are starting to protest perhaps it is time we too ‘should look up at the starts and not down at our feet’.
3. In France it’s illegal to expect employees to email after hours – and now New York could be next. Yes, New York is considering following in France and Germany’s foot steps. Could this happen in the UK where we already have some of the longest working hours in Europe. It would be a great shame if we did use a sledge hammer to crack this nut rather than cajoling business leaders into implementing some sustainable email management practices.
4. Its time to get rid of the to-do-list. Articles by Alexandra Samuel are always through provoking. How often have you missed an important deadline even though its been on your to-do-list? Here Samuels bares her soul and owns up and suggests some ways to over come the challenge. For example, prune the to-do-list once a week. Use the calendar for tasks with absolute deadlines, add a follow-up flag on emails or use a service like Boomerang.
5. Malware attacks leveraging MS Word documents grew by 33% in Q4. Hackers are increasingly sending malware hidden in Word documents. You receive an innocent email which says ‘this document is protected, enable editing to view content’. Forget it. As you activate the editing function in Word so you activate the malware. Increasingly organisations (large and small) need multi-relayed security applications.
Tags: Alexandra Samuel, Facebook and memory, Instagram and memory, Malware, Smart Email Management, Task-lists
Every sent an email and ping the reply is ‘where is the attachment’? Ever had the message ‘mailbox full’? Both waste time and can be stressful. This video, enables you to save time dealing with attachments as a sender and recipient. It is the 5th in the Business Email Management series from Mesmo Consultancy.
It will show you how to:
If you like this video, don’t forget is it is one of a series on smart business email management and etiquette. It is also one of the topics we cover in Mesmo Consultancy’s Smart Email Management Masterclasses. Contact us now for more information.
Tags: Attachement best practice, Attachment management, business email etiquette, Business email management, Mesmo Consultancy, Smart Email Management, Take Control of Your Inbox