Reducing your carbon footrpint resulting from email overload is a two way battle between users and providers such as Google and Microsoft. The impact of excess emails on CO2 emissions is something many of us have been commenting on for over a decade, but it is not the individual users who are to blame. Click here to read the full letter in the FT.
Click here for five easy ways as individuals which can help reduce your carbon footprint.
Our email carbon foot print can easily be reduced with the help of the majour providers. See our recent letter in the Financial Times. However, as individuals we to have a part to play. Here five easy ways to manage email more effectively to reduce your carbon footprint.
In summary, small creates a beautiful email carbon footprint when it comes to email and inbox size. At the same time, make sure you don’t send trivial one-line message which have no value for the recipient, eg OK, Thanks, Will do. Chrome have a neat extension called ‘Carbon Capper’ which pops up when you send emails of less than four words to prompt you to think whether or not you need to send the email.
This is an extract of Dr Seeley’s forthcoming new book – ‘100 Tips to Improve Performance in the Digital Age’, being co-authored with Melissa Esquibel.
Email disasters have been plentiful during my twenty plus years in the business of email management. For example the receptionist who sent an all user email saying the sandwich man was in reception. However she sent it on the back of a very sexy email from her lover. Then there was the time that Beckham complained about not receiving a Knighthood. I have also collected my own examples sent to me by clients.
One of the best of the worst was where X re-forwarded an email to Y. However, they had not checked the whole email trail because towards the end it contained some rather unpleasant things about Y.
It’s competition time. What is the worst email you have ever sent or received by accident? There will be a prize for the best response.
Email reminder, which is best practice, to add it to the task list or flag it? Neither one is better. It is about:
1. Task List
Thus,as you can see which procees you use for an email reminder it is very much a matter of prsonal preference. If you want more time saving tips like this why not book one of our Smart Email Management webinars or a one-to-one coaching session?
Punctuation in the digital age helps improve productivity and wellbeing. We are all time poor. We are used to using ‘text speak’ on social media apps where we have autocorrect, or it doesn’t matter if we make a typo, miss a comma, forget a full stop (period) and so on. The question we are often asked in this digital age is, ‘Do I really need to bother using correct punctuation with email’?
The answer is Yes! A well-punctuated email helps save everyone’s time and thus contributes to improving performance.
To download the full article, click here.
This article first appeared in Executive Secretary Magazine, a global training publication and must read for any administrative professional. You can get a 30% discount when you subscribe. www.executivesecretary.com email@example.com