Videos

Showing items tagged with "Mental Health and Email" - 3 found.

Email Management and Etiquette – Quick Top Tips

Posted Tuesday September 3rd, 2019, 8:59 pm by

We are producing a new series of videos with top tips on smart email management and etiquette. These will enable you to save time and raise performance.  Each is about 45 second long and focused on one simple action you can take to improve your well-being and mental health by reducing email overload.

 

 

 

  1. Smart Email Management Top Tips 1- Subject Line.  The importance of a good subject-line to enable people to notice your email and respond promptly.

2. Smart Email Management Top Tips 2 – The Greeting.  Casual or formal?  What is the best email etiquette for business emails?

3. Smart Email Management Top Tips 3 – The closure.  Casual or formal?  What is the best email etiquette for business emails?

4. Smart Email Management Top Tips 4 – Thank you emails.  Should you send them or do they just raise the current email overload factor?  What’s the alternative?

5. Smart Email Management Top Tips 5 – Calendar management.  How to deal with unexpected meeting invites in order to better manage your time.

Watch this space for more each month.

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International Clean Out Your Inbox Week 2019 – Day 1

Posted Sunday January 20th, 2019, 6:52 pm by

Day 1 – Clean Out Your Inbox week: Why Bother?

Time is the scarcest resource and unless it is managed, nothing else can be managed. Peter Drucker

 

Clean Out Your Inbox Week 2019

Clean Out Your Inbox Inbox week 2019 is here. Why join in?  Business email overload is still one executive’s main concerns according to recent surveys.  They worry about cleaning out their inboxes and will stay up until 10.00pm clearing the backlog only to find their inbox full again in the morning.  All this leads to increased stress and potential mental health problems.  Sounds familiar?  Join the club.  This is why we have been running the International Clean Out Your Inbox Inbox week for over a decade to help you improve performance and creativity whilst reducing the stress and mental health issues arising from business email overload.

During Clean Out Your Inbox week we will share tips and hints on how to clean out your inbox, help other also clean out their inbox and then change people’s email behaviour to reduce business email overload long term.

It doesn’t matter what your role is in the organisation, PA, EA, CEO, Sales Director, etc., business email overload will be impacting you and your colleagues  and can mean time wasted, an important email is overlooked, an email is sent in haste and causes the next email media disaster, an email is open quickly and initiates a cyber attack.

So lets get started aiming for a clean inbox by Friday.

Step 1 – Check the Cost of Business Email Overload to yourself and your business

Calibrate how clean is your inbox.  Use our Cost of BusinessEmail Overload Calculator and dare to share the results as above.

Step 2 – Weigh in

  • Check how many emails are in your inbox.
  • What is the date of the oldest.
  • How many are unread.
  • Daring to share the results by one of the following: Email; Facebook: Twitter (using #cleaninbox)

Step 3 – Set yourself SMART goals for Clean Out Your Inbox Week and plan how to achieve them

Dare to share

Share your  Clean Out Your Inbox week SMART goals and plans (see above). There are two a prizes for the best sets (copy of ‘Brilliant Email‘ and for PAs and EAs ‘Taking Control of Your Inbox‘).

Each day we will post the Clean Inbox week action for that day.  Meanwhile ..

For more resource during Clean Out Your Inbox Week

Twitter_logo_blueFollow me on Twitter using #cleaninbox.

Facebook-Buttons-1-10-Join our Facebook page and Like us please.

 

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Email Free Vacation – will you have one?

Posted Friday July 21st, 2017, 11:39 am by

It’s that time of year, many of us are either on or planning a vacation. The perpetual question is whether or not to have an email free vacation.

We found that 80% said that dealing with the holiday email overload is one of the most stressful aspects of having a vacation. More stressful even than loosing your passport. Hence why they did not dare have an email detox. As stress and mental health rises up the corporate agenda, the reasons for disconnecting are ever more pressing to preserve our well-being.

Organisations have adopted many ways to lessen the holiday email overload effect from an ‘Out of Office’ messages asking you to re-send the email when the other person is back to adopting an email free vacation charter. But what if your company has no such policy? Here are the top ten actions you can take by yourself to have an email free vacation and reduce the holiday email overload mountain.

Pack the inbox properly

  1. De-clutter your inbox before going on leave. Clear out all the old emails and flag those needing your attention on return. Be ruthless, delete the low priority ones.
  2. Use rules to divert all new low priority emails eg newsletters and in reverse highlight potentially important ones.
  3. Set a safe and simple Out of Office message. Run it for a day before and after your vacation to allow time to chill out and then gear up smoothly.
  4. Switch off work email feed on your mobile device if you use only one mobile device. Otherwise leave the work one at home.

The email free vacation

  1. Establish a disaster recovery plan. In case of a real emergency leave a contact point.
  2. If you feel you must check your emails, allocate specific times eg end/beginning of the day.

Unpack the inbox on your return

  1. Spend the first half hour talking to colleagues to see what has been happened and hence which emails need you immediate attention.Email Overload Time Management
  2. Attack the inbox. Block out one/two hours for the first few days to clear the important emails. Use time management techniques like Pomodoro or apps like Saent to stay focused.
  3. Utilise the email software functions to help save time, for instance creating templates of text for responding (Quick Parts in Outlook) and Quick Steps to move and flag emails for action later (remembering managing the sender’s expectation).
  4. Stop after three/four days. Move the rest out to a folder and leave them.   By then if you still have not cleared all the really important emails it’s time to reflect on what are your real priorities.  This is akin to declaring email bankruptcy which is used very successfully by many (to defuse the holiday email backlog) on the basis that if it is that important someone will soon re-email you.

Do you have any tips to share about dealing with the email free vacation challenge? There is a free copy of either Brilliant Email or Taking Control of Your Inbox for the best response. Email us your suggestions by 10 August.

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