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Showing items tagged with "email security" - 14 found.

Articles and Blogs of Note – February 2015

Posted Friday February 13th, 2015, 10:07 pm by

January into February are often lean months for good news stories outside of real major world events.  From a technology standpoint, three threads really stood out, security, email etiquette and the effect of mobile devices on our wellbeing.  In the light of the Sony hacking offensive the emphasis on cyber crine and email etiquette is not surprising. Here are our top five articles and blogs of note.

Press room

Articles of note

  1. Sony hacking saga – the true reputational damage as Amy Pascal steps down.   A summary of events and the cost to personal professional lives when a hacker finds email which should never have been sent in the first place.
  2. Being a good diplomat takes more than Ferrero Rocher.  Appalled at the lack of language and social skills, the Foreign Office set up a new Academy to enable its Diplomats to regain their standing overseas.  They will be taught not only languages such as Mandarin but also how to use social media.  Will the courses extend to email etiquette and when its more effective to use pen and paper rather than email?  There is also a very good article in The Times with some tips and hints which might give anyone a competitive advantage during sales negotiation (but you need a subscription to read it).
  3. FTSE 350 cyber governance health check tracker report.  Although aimed at larger organisations, it makes excellent reading for every business owner and IT Director.
  4. Symantec cyber crime survival guide.  A short video on how to reduce the risk of a cyber attack and manage the after effects.  You can download a handy aid memoir.  Interestingly user education is a key point.
  5. Switching on outside office risks relationships. A new study from Surrey University has found that the long hours culture predicated by mobile devices and email overload is increasing levels of stress.

If email security, email etiquette or the impact of email overload on well being are on your agenda for 2015, why not contact Mesmo Consultancy now for a free consultation? Either call us on +44 (0)1202 434340 or email us.

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Close the email backdoor to cyber crime

Posted Tuesday November 4th, 2014, 9:59 pm by

Who is the weakest link in the fight against cyber crime? It is us the user. Click here to listen to how we leak data ever day through careless use of email. Without thinking we have either opened or sent an email which opens the door to cyber crime be it hacking, stealing our identity (phishing) and giving away confidential data.

There are many ways we can manage our email behaviour to reduce the risk to ourselves and our organisation of a breach of confidentiality and improve email related security. Here are our top five tips.

Email cyber crime

Email cyber crime

  1. Be alert to unusual emails even from well know colleagues, eg – updates, especially for you, my CV, money for XYZ crisis. Sadly, emails scams often pick up on recent natural disasters such as the Ebola crisis.
  2. Make sure when you go to a website that it really is genuine, ie BBC.co.uk really is BBC.co.uk. Before clicking on the link, hover over it and check what the url is showing in the bottom left-hand corner of your browser. If it looks suspicious stop and access the website directly from the browser address bar.
  3. Use Bcc when sending an email to many people – it limits the risk of spammers getting a list of email addresses.
  4. Set strong passwords for your email and other accounts. Click here for tips.
  5. When setting up a new social media account, selectively add only those contacts that you really need. Don’t use the default option of uploading you entire address book.

Education is the key to reducing the risk of an email predicated cyber attack. For a free five minute review of your email security behaviour and how you can improve it either call Mesmo Consultancy on 01202 434340 or email us now to book an appointment.

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Smart email security

Posted Saturday December 14th, 2013, 4:47 pm by

Top tips to reduce leaking confidential information through email and improve email security.  Article published in Executive Secretary Magazine October 2013.

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Email security and internet security – password protection

Posted Friday November 8th, 2013, 5:46 pm by

The recent hacking of the Adobe website is a salient reminder of the need to remain vigilant about protecting ones personal information on-line. One of the most stark factors to emerge was the number of very weak passwords used by people. Email security and internet security depends in part of having strong passwords and being vigilant about what you post on social media sites.  A recent report revealed that the most common passwords were ‘123456’ (190,000+ users) and ‘123456789’ (46,000+ users).

Creating a strong password is really quite easy. Think of a meaningful sentence and then take the first letter of each word and use it to construct a password. Turn a couple of letters into capitals/symbols and add in a couple of numbers and you have a strong password.  For example:

In my youth my favourite singer was Leonard Cohen. A password might be 1mYMf3Wlc!

Email security

Email security

Three other top tips to follow to improve your email security are:

1.  Password protect important attachments.

2.  Do not put confidential information in the body of an email, rather either convey the information verbally or in a password protected attachment. Click here for an example of what can otherwise go wrong.

3.  Remember that despite your best efforts email evidence is very rarely destroyed. Someone somewhere will always have a copy.

For those managing a business (no matter what size) a key part of your email and internet security must be your Acceptable (computer) Usage Policy (AUP).  It must be up-to-date to take account of changing technologies, and you must have evidence that everyone has read and accepted its conditions.

Click here to access our free on-line tool to benchmark just how robust is your current AUP.  Mesmo Consultancy have helped many clients improve their email security and reduce the risk of leaking sensitive and confidential information.  Call us now for a free consultation and review about how vulnerable your business is currently (+44 (0)1202 434340) .

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To check or not to check ….email on holiday…that IS the question

Posted Friday August 16th, 2013, 2:27 pm by

Will you or won’t you?  Should you or shouldn’t you … check your emails while you are on leave?  These questions remain hot topics judging by recent press coverage.  Some feel their bosses and today’s 24/7 way of working means it is required of you as a professional.  Others say you can’t really switch off properly and get the benefits of your break if you are constantly on line.

Many of you will be just about to go away or just coming back.  So I thought you might like to take a look at the coverage and be reminded of some useful things you can do to minimise email intruding on your vacation and making your return a misery.

Lucy Kellaway in the Financial Times, not surprisingly, dislikes those Out of Office messages saying you are on leave and feels that staying connected is the right image for those who want to survive in today’s full on business world.

Email stress free vacation

Email stress free vacation

My view? – well I believe in disconnecting if possible but being realistic.  I would say restrict yourself to logging on once a day but don’t let yourself get dragged back into work detail.

Delegate responsibilities and do some work to cut your inbox before you go as summarised in an article by Darren Slade business editor of the Daily Echo.

With respect to Out of Office message, I agree with Lucy about banal ones.  However, setting a professional Out of Office message can help manage sender’s expectations and reduce cyber crime risks.

Whether or not you disconnect or stay connected you will undoubtedly return to a bulging inbox and Timothy Stenovec on Huffington.Com provides five very useful top tips to take back control of your inbox.

  1. Ruthlessly unsubscribe
  2. Send fewer emails
  3. Empty your inbox!
  4. Eliminate distractions
  5. Own your inbox (Don’t let it own you)

Click here for the full article by Tim Stenovec.

For more tips and hints on how to deal with email both on leave and on your return see my recent blog on email security over the vacation and the seven step plan for dealing with the vacation back log.

But this is not just about individuals making the decision to log on or not during the holiday season.  Companies need to give clear guidlines about what they expect.  Just as you should provide guidelines on what is acceptable email etiquette/style for your business, you should also include what is expected from employees on leave and especially in relation to their Out of Office message.

This is an area where we can and would be delighted to provide advice and guidance on email best practice to ensure you and your most valuable asset (your employees) have stress and email free vacations and minimise the cyber crime risks associated with Out of Office messages.

Have a great holiday.

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