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Showing items tagged with "bcc" - 5 found.

Time Management: top tip for organising external meetings

Here is a little know time management tip for arranging external meetings using Microsoft Outlook. Email part of your calendar to those with whom you are arranging a meeting instead of laboriously typing out a list of dates and times etc.  The email will just show the availability.  Here is how to execute this time management tip using your Microsoft Outlook Calendar.

1.  From the Calendar File tab pick Email Calendar.2. From the pop-up menu Send Calendar via E-mail, complete the box as required by selecting the Date Range, eg Next 7 Days.  You will see it only shows Free, Busy, Tentative etc.  There is no fear of disclosing what is happening on busy days.

When complete click OK and the selected portion is automatically dropped into the body of  email as show below.

Put all the names in the Bcc box to stop the endless rounds of Reply All emails. Then only you get all the responses and can decide on the best date. Just another tip to save time and reduce email overload as everyone plays email ping-pong back and forth with dates.

If you like this tip, it is just one of many which we cover in our Smart Email Management workshops.  Why not contact us now to book one for you and your colleagues?

Tags: bcc, Meeting management to save time, Outlook calendar management, Reduce email overload, Time management

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Business Email Etiquette – To versus Cc

If you didn’t action an email, whose fault is it?  Probably the sender because they put your name in the wrong email address line.  This is part of a series of videos on Business Email Etiquette and Management from Mesmo Consultancy.

It focuses on:

• When to use the To and Cc email address line.
• Tips for sending one email to many people with different action points for different recipients.
• How to use the Bcc email address line to stop anyone doing ‘Reply All’ and hence reduce email overload.

This is part of a series on smart business email management and etiquette.  It is one of the topics we cover in Mesmo Consultancy’s  Smart Email Management Masterclasses.  Contact us now for more information.

This is an Ellie Styles production. See https://ellie-stiles.myportfolio.com/

Tags: bcc, business email etiquette, Business email management, Mesmo Consultancy, Reply All, To versus Cc

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Quora – questions on email best practice

Monica often writes replies to questions on Quora. Here replies are popular with some receiving over 3K views.  Here are a few from the summer.

What is a legitimate use of BCC – in email? For sending an email to a group of people.

Is it bad/good practice to include my (email) signature (block) every time I reply to an email. Good practice.

and a golden oldie from last summer.

How do I write a polite reminder to my boss?  Start with a gentle reminder.

Is there something you want to ask?  Doesn’t matter how trivial you think it might be.  Rest assured others too will be struggling.  Either email us direct or submit it through Quora.

Alternatively buy a copy of either ‘Taking Control of Your Inbox‘ or ‘Brilliant Email‘ where you will undoubtedly find the solution.

Tags: bcc, Brilliant Email, email best practice, Email signature block, Quora, Taking Control of Your Inbox

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November Articles of Note

Here are the articles and blogs which caught our attention in October.

1.  Debrett’s misguided use of Bcc etiquette with a reply from Dr Seeley on the correct time and place to use bcc rather than To and cc.
2. Three approaches to reducing email overload – guest post by Michael Einstein on why changing organisational email culture is so crucial.
3. Defend yourself: the police can’t cope with cybercrime.  The police can no longer cope with the scale of on-line fraud.  The City of London’s chief Police Commissioner urges users to act more responsibly.
4. Cybercrime battling a growth industry. Cybercrime is estimated to cost industry over $400bn. A review of sources and strategies to tackle cyber crime.
5. New Ponemon report shows cyber crime on the rise. Cybercrime is estimated to be rising by 10% per year.
6. That itch to check your inbox is only human.   Its the marshmallow syndrome all over again, or is it?
7. How tech is changing the way we think and what we think about. An off the wall look into the future from Clive Thomson author of ‘Smarter Than you Think’.

What have we missed. What did you read which caught you eye?

Tags: bcc, Clive Thomson, cyber crime, cybercrime, Debrett's, email culture, email etiquette, email overload, Michael Einstein, Ponemon

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Close the email backdoor to cyber crime

Who is the weakest link in the fight against cyber crime? It is us the user. Click here to listen to how we leak data ever day through careless use of email. Without thinking we have either opened or sent an email which opens the door to cyber crime be it hacking, stealing our identity (phishing) and giving away confidential data.

There are many ways we can manage our email behaviour to reduce the risk to ourselves and our organisation of a breach of confidentiality and improve email related security. Here are our top five tips.

Email cyber crime

1. Be alert to unusual emails even from well know colleagues, eg – updates, especially for you, my CV, money for XYZ crisis. Sadly, emails scams often pick up on recent natural disasters such as the Ebola crisis.
2. Make sure when you go to a website that it really is genuine, ie BBC.co.uk really is BBC.co.uk. Before clicking on the link, hover over it and check what the url is showing in the bottom left-hand corner of your browser. If it looks suspicious stop and access the website directly from the browser address bar.
3. Use Bcc when sending an email to many people – it limits the risk of spammers getting a list of email addresses.
4. Set strong passwords for your email and other accounts. Click here for tips.
5. When setting up a new social media account, selectively add only those contacts that you really need. Don’t use the default option of uploading you entire address book.

Education is the key to reducing the risk of an email predicated cyber attack. For a free five minute review of your email security behaviour and how you can improve it either call Mesmo Consultancy on 01202 434340 or email us now to book an appointment.

Tags: bcc, cyber crime, email cyber crime, email security, Mesmo Consultancy

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