Showing items tagged with "Email Bankruptcy" - 8 found.
Posted Monday December 12th, 2016, 9:27 pm by Dr Monica Seeley
Five quick ways to clean and de-clutter your inbox
- Move all emails over two weeks old to a folder outside your inbox. Basically anything that old is well past its sell-by date. If it isn’t you can be sure that the sender will re-contact you.
- Start the folder name with full stop and it will sit at the top of the folder list. Alternatively for Outlook users, you can add it to your Favorites.
- Review what is left and decide what else to move out and what still needs action. Use the Conversation view/Sort by Subject/Sender etc to sort.
- Set aside time each day to action any emails which really, really warrant your attention.
- Move all the rest out to the folder created in Step 1.
By now you should have a relatively clean inbox. If not – simply declare Email Bankruptcy.
Switch off, take a break and enjoy your email digital detox.
Posted Sunday September 4th, 2016, 10:09 pm by Dr Monica Seeley
How did your inbox cope with your absence? Unless you packed it up properly, it might be suffering with acute email overload. Take heart. The key is to prioritise your time and decide what is really worthy of your attention. Which emails must you answer? What is no longer an issue and therefore to reply is wasting both your time and the recipients. What really does not deserve your attention and can be deleted?
Here is a seven point fail-safe plan to help you cool it down and maybe even reach inbox zero.
- Before you even open it, talk to your colleagues to find out what has been happening and what really needs your attention.
- Open the box and sort and group by person/project. In Outlook use the ‘Show As Conversation’ view. See screen shoot below.
- Pick off the emails which either must be answered or will earn you brownie points.
- Pursue this path for an hour or two or at least until either you have identified all the critical emails or you have a meeting looming.
- Flag all the high priority email (or move them to a folder). Deal with them as quickly as possible.
- Move all the non-essential emails out of your inbox.
- Make sure that by the end of the week you have dealt with all the important emails. If you have spare time you might want to peruse the non-essential ones. If not forget them and move on. They are past their sell by date.
If all else fails, delete the lot and declare ‘Email Bankruptcy’ safe in the knowledge that if anything was that important the sender will soon follow-up! When they do, bluff and say their email must have got lost.
Game, set and match. Holiday email backlog cleared. And for you ‘inbox zero’ and a clean inbox.
Need more help keeping on top of your email? Call us now and let us run a ‘Brilliant Email Management’ workshop for your and your colleagues.
Posted Monday August 3rd, 2015, 3:29 pm by Dr Monica Seeley
Holidays are meant to be a time to relax and unwind. However, 80% say that dealing with the holiday email backlog is one of the most stressful aspects of being on vacation according to a survey conducted by Mesmo Consultancy. This is not surprising when you realise that most business people (and especially executives and PAs) feel that at least 50% of the emails they receive are unnecessary. One survey recently put it as high as 75%. Little wonder dealing with the holiday back log can seem quite daunting.
It does not have to be that way. For those just back from leave and who did not either adopt Mesmo Consultancy’s email detox plan, or take David Grossman’s email free vacation pledge) here is a tried and trusted five point plan to reduce the holiday email backlog and quickly reach inbox zero.
Spending the first hour talking to your colleagues will help you discover far more rapidly what is high priority and needs your attention rather than trawling unprepared through your inbox.
When you tackle the inbox set aside a specific block of time (eg 3 hours). Group your emails by person, subject, date etc. Use the conversation view (threads) to see the whole picture before replying too quickly. You may even feel you want to reply only to the emails sent to you rather than where you are Cc’d.
As you open each email, handle it once and once only. Avoid scanning emails and then having to go back as this wastes time. Action each selected email as you read it using the four Ds principle; deal, delete, delegate or defer action. In the latter case flag/mark it for attention and tell the sender when they can expect a reply.
Still too much email, then declare email bankruptcy. You can be very sure that if an email was that important the sender will soon re-send it once they realise you have not responded.
What ways have you found useful to have a clean inbox and reach inbox zero after being on vacation?
Posted Monday September 1st, 2014, 6:04 pm by Dr Monica Seeley
An eclectic bunch this month. Here are our top seven (from August) to help you improve personal and business productivity and manage the risk of cyber crime. Some of which we email you about in August.
Our favorite of the batch. It comes with a video and will make you laugh. Next time either an email is ignored or proposal rejected, check how many of these phrases it contains. Don’t say you haven’t been warned.
Recent research suggest late afternoon optimum. But what if we cannot take time off then?
Is this a viable option when you come back to a mountain of email after being out of the office whether on leave or business? Yes for many time poor business people.
A guest post by Dr Seeley for Zoe Amear.
Daimler have developed an application to stop sending emails to people on leave. It automatically pings back a response to the sender asking them to re-send the email after the recipient returns. Novel and perhaps all part of the EU’s plans to reduce the working day to 48 hours.
Fifteen percent of computer science graduates are still out of work six months after graduating yet industry is crying out for skilled computer staff. What is causing the gap?
Looks like using even the most trusty hotel booking sites you still need to be extra vigilant.
Posted Monday September 1st, 2014, 11:09 am by Dr Monica Seeley
Don’t let yesterday use up too much of today.
Despite packing up your inbox properly before going on vacation did your colleagues still managed to fill it for you? Did you do nothing and just let the email mount up?
Here are our top five tips to reduce the email mountain to inbox zero very quickly. They key is accepting that the more emails you send the more you receive.
- Triage your emails into four categories:
- Important (eg from clients, about key projects)
- Nice to know about but nonessential
- Newsletters and circulars
- No relevance/use whatsoever
- Identify the chains/threads/conversations relating to important. (In Outlook 2010 use View by Conversation.) Review them before responding to ensure what you are going say will really add value. If it will not then do not reply, simply file the emails away.
- Locate all the newsletters and emails of no relevance and delete them.
- Move to a folder all the remaining emails which you think might be useful and take five minutes each day for the rest of the week to review them. After five days delete what is left.
- All too much? Declare email bankruptcy and wait for people to write again!
To maintain inbox zero, you now need to train your colleagues to change their email behaviour. More next month. Can’t wait, then contact us now to discuss how Mesmo Consultancy can help you.