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Showing items tagged with "cyber crime" - 22 found.

Email security – top tips to reduce the risk of cyber crime

Posted Sunday April 1st, 2018, 7:50 pm by

Email security remains a top priority for most IT Departments and especially as GDPR approaches. Here are five top ways to improving email security in your organisation and make sure you are not the one to open the door to the cyber-criminal.

  1. Check and re-check the email. With auto-fill it is all too easy to send your email to the wrong Jack Thief. At one organisation the Corporate Lawyer was frequently asked about the Pantone colour to use for an advert. Whilst the Marketing Director was sent delicate often highly confidential information about pending legal transaction. Why? They both had almost identical names and hence email addresses. Checking the address before hitting improves email security.
  2. When forwarding an email check the content of the whole email. It is unbelievable the number of clients who tell me they have been forwarded an email only to find something about themselves buried in it – often about 10 conversation down! It is not unknown for this to result in legal action. Always scroll to the very end of the email you are about to forward to check there is nothing the new recipient might either be offended by or see confidential information to which they should not be privy eg sales data when the recipient is another supplier. This improves email security.
  3. Avoiding sending raw Office documents. When possible always send Office files as PDFs. Although not fool proof it does help limit the scope for making changes then denying the change. Also it helps improve the integrity of the file and reduce the risk of exposing edits and comments which have not been completely removed and may also contain confidential information. Email security and integrity is increased.
  4. Password protect/encrypt highly confidential files. The choice is usually dictated by IT. The key for us as individuals is to make optimum use of the available security technology when sending highly confidential files and not be lazy. Always a good way to improve email security.
  5. Be ruthless about what attachments you open. We have said it many times before but recent surveys show that cyber-attacks through malware hidden in Word files are up by 33%.

Concerned about any of these points?  Call us now to discuss how Mesmo Consultancy’s Smart Email Management masterclasses and workshops can help improve email security.

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Business Email Management Articles of Note – September 2017

Posted Friday September 1st, 2017, 4:41 pm by

The topic of well-being and email overload has featured several times over the past month. Some are arguing for old fashioned mobile phones which act solely as a phone. Whether or not this will solve the problems of email overload and digital addiction is debatable. Perhaps it is more about educating ourselves to use our smart devices smartly.

Then there is the thorny questions of whether or not it is wise to include emojis (eg smiley faces) in emails and how long before social media takes over from email. Last but by no means least 90% of us are scammed by email every month. Read on for our top five articles of note during August.

1.Taking control of your inbox in a healthy way.

Julia Schmidt PA to the Chief Executive of Basfarm a Norwegian IT service provider and undertaking a study of well-being in the workplace. As part of this she interviewed Monica. Click here for the interview and her top tips on the subject.

2. Has the smart phone destroyed a generation?

The average person checks their smart phone every six minutes according to Nancy Colier. Recent research from the USA (Professor Jean Twenge) argues that the smartphone is destroying a complete generation. They are more comfortable with technology than people than any previous generation, many are on the brink of a nervous break down.

A must read for anyone with an interest in the impact of smart phones on Millenials.

What’s your take?

3.Email still dominates work and personal communications. So you thought email might disappear soon? Think again according to the latest research from Adobe. Whilst face-to-face communications are starting to rise, emails continues to dominate with over social media. Their survey found that people are spending slightly less time checking email than a year ago. Interesting 62% prefer to check their emails on a desktop. Only half ever achieve inbox-zero and as we’ve discussed before it is questionable if this a productive exercise. Meanwhile 43% still check emails in the bathroom. And this from a company with a vested interest in social media! Makes me think we are still very much addicted to our smartphones and email and that there are few real business alternatives to email.

4.The dark side of a smiley. A new global study reveals that far from creating a warm friendly email, an emoji (emoticon) make you look less competent. We have been against their inclusion for years so this just back-up our previous opinion and findings. A thought worth keeping in mind for those who run induction courses for new graduate joiners. Keep all the emoji (smiley faces etc) for social emails only.

5.Nine in ten hit by email scams every month. Considering how much is written about reducing the risk over identity theft and cyber crime this is a very demoralising figure. Does no one read and take note? PayPal, Banks and HMRC are the top three bogus emails sent and it is often younger people who are worst hit. What does this say about their addiction to smartphone? Click here for our top tips on avoiding such scams.

Is email addiction, email overload, email etiquette effecting the performance and well-being of your workforce? Call or email us now to discuss how our email best practice workshops and consultancy service can help you.

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Business Email Management Articles of Note – July 2017

Posted Saturday July 22nd, 2017, 9:07 am by

This months business email management articles of note feature one by ourselves on how to manage the instant reply syndrome yet still make key clients feel loved.  There are three on business email etiquette and the importance of communicating clearly if you want people to notice your email without being pushy. There are two on various aspects of cyber crime from house deposits going to imposter’s bank accounts and the penalty for forwarding confidential emails and then trying to delete the evidence.

1. Managing the Instant Reply Syndrome. You are working on an important (maybe time critical) task, yet people still expect an instant reply to their email. Based on our recent work in the independent schools sector here are some ways to manage expectations including those of your most important clients and colleagues.

2. Use stories to highlight your companies purpose. From Erica Keswin my fellow member of the Information Overload Research Group  IORG this fascinating article highlights the importance on story telling to communicate your message clearly. Although emails should be short, using a client/colleague comment in the opening sentence can help your message stand out.

3. How I lost my 25 year battle against corporate claptrap. How can you commit 110%? It’s mathematical nonsense as Lucy Kellaway points out. Lucy has been the Financial Times business columnist who can be depended on to de-bunk current management guff. In her last column based on examples collected over the years she provides examples of how to write pure meaningless flannel. There are salient lessons on email etiquette to be drawn from this article. Never use long/complex words when a short one will do. Emails should be succinct and structured if you want to avoid endless rounds of email ping-pong and potential email wars. See Mesmo Consultancy’s recent video on the 5Ss of business email management etiquette.

Thank you Lucy Kellaway for writing the introduction to Brilliant Email and being subjected to a Mesmo Consultancy Email Inbox Audit from which we learnt some lessons.

4  Why those small words in an email say a lot about you.  A timely reminder that how you write emails is a picture of you and your organisation.  It’s your digital dress code.  So why spoil a good suit by wearing war paint on your face and scruffy shoes.  That is essentially what you are doing when you forget to include a greeting and use a sloppy sign-off.  Check your business email etiquette.  Is it up to the mark?

5. Cyber crooks loot millions set aside for house sales. It never ceases to amaze us at Mesmo Consultancy how people still fall for the simplest of cyber crime tricks. House sellers transferring deposits found that Instead of the money going to the solicitors they went to an imposter’s bank account. When undertaking such transactions always transfer a very small amount first to check they arrive in the correct account. Will we ever learn?

6. Employee sentenced to six weeks imprisonment for deleting confidential emails. So you think you can delete emails and go un-noticed? Think again. This article contains lessons for both employers and employee about sending confidential information via email.

 

Are these business email management issues which you or your organisation face? Call or email us now to discuss how our email best practice workshops and consultancy service can help you.

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Articles of Note – December 2016

Posted Monday December 12th, 2016, 9:26 pm by

  1. Is it time to ditch the concept of Inbox Zero? Does reaching inbox zero equate with being productive. Yes we at Mesmo Consultancy are Press roomgreat believers in keeping your inbox as your work in hand and hence having a clean inbox. However it maybe that Inbox Zero is an out-dated and meaningless goal. Read on.
  2. Beware Word docs bearing instructions. Perhaps the cleverest piece of cyber crime yet. The hackers call to say they cannot use your on-line booking/ordering system. Can they send a file and can you check it opens! Read on.
  3. How to write an email with Military precision. Some very interesting tips on business email etiquette. What makes a good email and how to grab the readers attention without being arrogant. For example the Bluf approach – Bottom Line Up Front. Read on.
  4. Twenty email blunders to avoid. In keeping with the business email etiquette theme, an amusing article from a PR perspective, but they actually apply to us all. The top twenty blunders any one of which will mean your email may go unread as you annoy the recipient. Read on.
  5. The ultimate mobile email stats overview.  55% of emails are now read on mobile devices. This is one for IT and Marketing Directors looking ahead to 2017 and beyond. Read on.

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Articles and Blogs of Note – June 2016

Posted Sunday June 12th, 2016, 6:29 pm by

Press roomHere are five articles which caught our eye over the last few weeks. It’s a mixed bunch including the importance of checking your junk folder from time to time, what constitutes a strong password and how to improve office communications by placing more emphasis on the human aspect of work. Click here for more.

 1.  Always check your junk folder (carefully) – Australian author Helen Garner was almost $207,000 out of pocket recently, when an email telling her she had won a new prize went straight to her junk folder. She naturally thought is was a hoax.

2. Emails reveal trading behaviour during crisis. The Libor scandal erupted nearly five years ago and yet still email evidence is emerging about how traders manipulated the markets. Although largely related to the financial aspects of Citibank’s troubles, this article underpins two fundamental principles. First, you never know what happens to an email once it leaves your inbox. You only have control over what you say not who does what with it. Second, email is a picture of you, a point Barclays Bank found to their horror.

3. Working human: after all, what’s the alternative? We spend more time at work and isolated in our blinkered world of email and social media than ever before. Some companies are now looking at ways to make work more enjoyable and increase the level of personal contact. This overview includes case histories.

4. Better password? Pretend you eat kale. Did you know that password built around the ‘I eat kale’ is significantly stronger than one built on ‘I love you’. Here is why and how to build on that philosophy to develop your own strong and robust passwords. Click here for more tips on this setting strong passwords to reduce cyber crime.

5. After hours email checking consumes a month a year. A recent US survey found that we now spend at least one hour of our own time checking office emails. There is little doubt the same behaviour persist in the UK.  Indeed the French Government are considering legislation to banning access to work email after work hours.secretary1

Many of the challenges highlighted in these articles contribute to corporate email overload and hence drain you and your organisation’s productivity.

You will find some advice and tips on how to reduce the email stress levels in both ‘Brilliant Email‘ and ‘Taking Control of Your Inbox‘. And Mesmo Consultancy can always come and run a Brilliant Email workshop to help you and your organisation improve performance.

 

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