Monday January 21st, 2019, 10:16 pm
Day 2 – Keeping the Inbox Clean
There is a huge stress (associated) with disorganisation and there is also a cost to being disorganised. Carolee Cannata
The real work of reducing email overload starts today. Having cleared out all the old emails, the goal is keep the inbox clean. Develop the habit of handling each email once and only once.
Step 1 – Handle each (new) email once and do something with it
Use the Ds principle as you open each email:
Never, never open an email and then close it without taking action. This just wastes time as you then go back and forth re-reading emails.
Step 2 – Develop a robust strategy for deferred emails
Develop a process for you for making sure you keep tabs on those emails which still need action. For example, create a task, add a flag, move them to a ‘Pending’ folder. What ever happens don’t just leave them lying around in your inbox.
For more resource
Do you still have colleagues who need convincing about why they should invest in better email management? Watch this video.
Tomorrow we look at how to reduce the volume of email traffic through your inbox.