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Declutter to reach Inbox Zero over the festive season

Wednesday December 13th, 2017, 2:29 pm

Inbox Zero

Inbox zero was a phrase coined by Merlin Mann to epitomise email efficiency.  Now it is regarded by many include Mann as perhaps a way to waste time yet still feel like you are working hard. However at this time of year we can all profit from spending a little time de-cluttering and getting ready for the new year.   In this context reaching ‘inbox zero’ makes an excellent goal.  Here are five quick ways to clean and de-clutter your inbox to reach inbox zero over the festive season

  1. Move all emails over two weeks old to a folder outside your inbox. Basically anything that old is well past its sell-by date. If it isn’t you can be sure that the sender will re-contact you.
  2. Start the folder name with full stop and it will sit at the top of the folder list. Alternatively for Outlook users, you can add it to your Favorites.
  3. Review what is left and decide what else to move out and what still needs action. Use the Conversation view/Sort by Subject/Sender etc to sort.
  4. Set aside time each day to action any emails which really, really warrant your attention. Highlight those for attention after the break (move to a ‘Pending’ folder, create a task etc).  With many people in festive mood, some emails might gain more attention if left until January 2nd!
  5. Move all the remaining emails out to the folder created in Step 1.

By now you should have a relatively clean inbox. If not – simply declare Email Bankruptcy.

Still too many emails in your inbox and no place to put them?  Why not ask Mesmo Consultancy to run a Smart Email Management Masterclass in the new year?

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