Posted Thursday January 23rd, 2014, 9:12 pm by Dr Monica Seeley
Day 5 – Pulling It All Together
Whosoever desires constant success must change his conduct with the times. Niccolo Machiavelli
Hopefully you have reduced the email overload and have a clean inbox. Now the trick is to keep your inbox under control and encourage others to follow suit.
Email addiction is one of the major causes of email overload. It’s the feeling that you must constantly check your inbox no matter where you are, what you are doing or what the time of day. Moreover, we often default to email when of course there are a myriad of other ways to communicate. As many of you will know I am a great fan of pen and paper especially for saying thank you and taking ownership when being asked to do something rather than retorting with ‘send me an email’.
Day five is about taking stock, checking you are not suffering from email addiction and making plans to keep your inbox out of the email overload zone. Here is our three step plan for the last day.
Step 1 – Check your level of email addiction
Use Mesmo Consultancy’s free Email Addiction self-assessment tool. Identify your strengths and weaknesses and if necessary seek advice about how to control the urge to have another email fix.
In the coming days and weeks as you are about either to Reply/Forward or even ‘Send’ pause and ask yourself would an alternative be more efficient (eg talking, a discussion group on something like SharePoint, instant message etc)?
Step 2 – Review your action plan and goals
Look back to Day 1 and how much time you were losing. Now re-calibrate using our Cost of Email Misuse Calculator. Where do you still need to make some changes?
Step 3 – Moving forward
How will you keep your inbox slim and control the email overload in the coming weeks? Don’t let email rule your day. Don’t feel you must check your email either first thing in the morning or every five minutes. Rather try hibernating your inbox from time to time. The most productive people are those who prioritise their time and stay focused on the task in hand.
Do you have colleagues who would benefit from managing their email more effectively as you have now done? Yes, then call us now to ask about our Brilliant Email Management master classes.
Celebrate – Dare to share
Share your progress; Email; Facebook: Twitter (using #cleaninbox) There is a prize (a copy of ‘Brilliant Email‘) for the person who has made the most outstanding progress. For instance, had five days of empty inboxes, reduced the number of rounds of email ping-pong by improving their email etiquette etc.
For more resource
Follow me on Twitter using #cleaninbox.
Join our Facebook page.
Thank you for joining us for this the 7th International Clean Out Your Inbox Week. Feedback on how we can improve this event for next year is always appreciated.